Process Steps | Tank Site Improvement Program

The following steps outline the application and reimbursement process.

Step 1 (Optional)

Contact ADEQ to request a meeting with Tank Site Improvement Program (TSIP) staff to assist with the application process.
Meeting topics include:

  • Eligibility considerations
  • Program requirements
  • Payment process
  • Funding limits (amounts and time-frame)
  • Site information available in ADEQ files

Step 2

Submit a completed ADEQ TSIP application (see "Forms" sidebar). 

  • Applicants may request more than one type of site improvement, however a separate application needs to be submitted for each type. Any costs incurred prior to the approval of the application are not eligible for reimbursement.
  • To ensure cost-effectiveness so applicants may save funding for more site improvements, ADEQ recommends applicants evaluate three bids for site improvement work. The application only requires submittal of the chosen bid.
  • Applicants must be enrolled in the state’s procurement system as a vendor to receive reimbursement. Refer to the application on how to become a vendor.
  • ADEQ expects to review an application within 30 business days from the submittal date of a complete application. Additional time may be needed if the application was incomplete or additional information is needed.

Step 3

Complete the site improvements as soon as possible and no later than one year of application approval. 

  • ADEQ issues approval notices to applicants, including the amount set aside for the project.
  • Applicants are responsible for all aspects of their contract with their selected contractor and for ensuring that work is conducted in accordance with applicable requirements and within schedule and budget.
  • If unexpected site conditions are encountered while performing the work and leads to a necessary change in the scope of work, notify ADEQ by email at Any change in the scope of work must be preapproved by ADEQ for costs to be eligible for reimbursement.

Step 4

Submit applicable reports for site improvement activity to ADEQ for technical review. This ensures that site improvement work met regulatory requirements and costs are eligible for payment.

Step 5

Submit a reimbursement request to ADEQ for payment. 

  • A reimbursement request packet includes a reimbursement request form with certifications, actual invoices and receipts, invoice ledger, and proof of payment 
  • The request must be received within one year of application approval. 
  • ADEQ expects to review a reimbursement request within 30 business days from the submittal date of a complete reimbursement package. Additional time may be needed if the application is incomplete or additional information is needed.
  • For more rapid receipt of payment, ADEQ recommends that applicants sign up for the direct deposit option (Automated Clearing House).

If applicants are unable to use funding and request reimbursement within a year of application approval, they should notify ADEQ to withdraw their application and funding will be released. Applicants that have had their funding released are still eligible to submit a new application.